Privacy Policy

Introduction

BizFormHQ (“we,” “us,” or “our”) operates the website located at bizformhq.com (the “Site”). This Privacy Policy explains how we collect, use, disclose, and protect your information when you visit our Site, use our services, or interact with us.

By accessing or using the Site, you acknowledge that you have read and understand this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not access the Site.

Information We Collect

Information You Provide Directly

• Email Signup: When you subscribe to our newsletter or updates, we collect your email address. This is voluntary and requires your affirmative action (submitting the signup form).
• Contact Form: When you use our contact form, we collect your name, email address, subject, state/region, and the content of your message.
• Communications: If you contact us directly (via email or the contact form), we retain the content of those communications along with your contact information.

Information Collected Automatically

• Google Analytics 4 (GA4): We use Google Analytics 4 (Measurement ID: G-4ZDM620632) to understand how visitors interact with our Site. GA4 collects:
  • Pages visited and time spent on each page
  • Referring website or source that brought you to the Site
  • General geographic location (city/region level, not precise location)
  • Device type, browser type, operating system, and screen resolution
  • Interaction events (clicks, scrolls, form submissions)
  • Session duration and bounce rate

  GA4 does not collect personally identifiable information (PII) such as your name, email address, or physical address through its tracking. GA4 uses first-party cookies and does not rely on third-party cookies. Google may process this data in accordance with Google’s Privacy Policy. You can opt out by installing the Google Analytics Opt-Out Browser Add-on.

• Google Fonts: We load fonts from Google Fonts, which means your browser makes requests to Google’s servers. Google may log your IP address in connection with this request. See Google Fonts Privacy FAQ.
• Server Logs: Our web server automatically records standard log information, including your IP address, browser type, referring/exit pages, and timestamps. This data is used for security monitoring and site performance.

Information We Do Not Collect

• We do not collect payment or financial information (we do not sell products or process transactions on this Site).
• We do not knowingly collect information from children under 13 years of age.
• We do not use fingerprinting, pixel tracking from third-party ad networks, or retargeting technologies.
• We do not sell, rent, or trade your personal information to third parties.

Cookies & Tracking Technologies

What Are Cookies?

Cookies are small text files stored on your device when you visit a website. They help the site remember your preferences and understand how you interact with the content.

Cookies We Use

These cookies do not contain personally identifiable information. They use randomly generated identifiers to track anonymous usage patterns.

Managing Cookies

You can control cookies through:

1. Our cookie consent banner: Appears on your first visit — you can accept or decline non-essential cookies.
2. Browser settings: Most browsers let you block or delete cookies. See your browser’s help documentation for instructions.
3. Google Analytics Opt-Out: Install the Google Analytics Opt-Out Browser Add-on to prevent GA4 data collection.

Note: Blocking all cookies may affect your experience on the Site (e.g., your cookie preference will not be remembered).

How We Use Your Information

We use the information we collect for the following purposes:

• To provide and improve our content: Analytics data helps us understand which guides are most useful, identify content gaps, and improve the overall Site experience.
• To communicate with you: If you sign up for our newsletter, we use your email address to send updates, new guides, and relevant small business information. If you contact us, we use your information to respond.
• To maintain and secure the Site: Server logs and analytics help us monitor for security threats, troubleshoot technical issues, and ensure the Site remains available.
• To comply with legal obligations: We may use or disclose information as required by law, regulation, or legal process.

How We Share Your Information

We do not sell your personal information. We may share information in these limited circumstances:

• Service Providers: We use Google Analytics (Google LLC) to process analytics data on our behalf. Google acts as a data processor and is subject to its own data processing terms. See Google’s Privacy Policy and How Google Uses Data.
• Email Service: If we use a third-party email service to deliver newsletters, that provider processes your email address solely for delivery purposes and is contractually prohibited from using it for other purposes.
• Legal Requirements: We may disclose information if required by law, court order, or government request, or if we believe disclosure is necessary to protect our rights, your safety, or the safety of others.
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change.

Data Retention

• Email Addresses: Retained as long as you remain subscribed. You can unsubscribe at any time, and we will delete your email address within 30 days of your request.
• Contact Form Submissions: Retained for up to 2 years for reference and then deleted.
• Analytics Data: Google Analytics data is retained according to our GA4 data retention settings (14 months by default). Aggregated, non-identifying analytics may be retained indefinitely.
• Server Logs: Retained for up to 90 days for security and troubleshooting purposes.

Your Privacy Rights

All Users

• Opt-Out of Analytics: Use the Google Analytics Opt-Out Add-on or decline cookies via our consent banner.
• Unsubscribe: Click the “unsubscribe” link in any email, or contact us directly to be removed from our mailing list.
• Contact Us: Request information about the data we hold about you.

California Residents (CCPA/CPRA)

If you are a California resident, the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA) provide you with additional rights:

• Right to Know: You may request that we disclose what personal information we collect, use, and share about you.
• Right to Delete: You may request deletion of your personal information, subject to certain exceptions.
• Right to Opt-Out of Sale/Sharing: We do not sell or share your personal information for cross-context behavioral advertising. No opt-out is necessary, but you may still submit a request for confirmation.
• Right to Non-Discrimination: We will not discriminate against you for exercising your privacy rights.
• Right to Correct: You may request correction of inaccurate personal information.
• Right to Limit Use of Sensitive Personal Information: We do not collect sensitive personal information as defined by the CPRA.

To exercise these rights, contact us at the address listed below. We will respond within 45 days as required by law.

Other State Privacy Laws

Residents of Virginia (VCDPA), Colorado (CPA), Connecticut (CTDPA), Utah (UCPA), Texas (TDPSA), Oregon (OCPA), Montana (MCDPA), and other states with consumer privacy laws may have similar rights, including the right to access, delete, and opt out of certain processing. Contact us to exercise any applicable rights under your state’s law.

Data Security

We implement reasonable administrative, technical, and organizational measures to protect your information, including:

• Secure HTTPS encryption for all Site traffic
• Access controls limiting who can access collected data
• Regular review of data collection and storage practices

No method of internet transmission or electronic storage is 100% secure. We cannot guarantee absolute security, but we are committed to protecting your information using industry-standard practices.

Children’s Privacy

The Site is not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13. If we learn that we have collected information from a child under 13, we will promptly delete it. If you believe a child has provided us with personal information, please contact us immediately.

Third-Party Links

The Site may contain links to third-party websites (e.g., IRS.gov, state agency websites, government portals). We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, or legal requirements. When we make material changes, we will:

• Update the “Last Updated” date at the top of this page
• Post the revised policy on this page

Your continued use of the Site after any changes constitutes acceptance of the updated policy.

Contact Us

If you have questions about this Privacy Policy, wish to exercise your privacy rights, or have concerns about our data practices, please contact us:

BizFormHQ
Contact Form: bizformhq.com/contact.html